Associate Vice President, Facilities Management

Facilities Management

Job # 561403

Close Date: November 8, 2026 

 

(Job #561403) Administrator III, Associate Vice President, Facilities Management, CSU Classification Salary Range: $6,891-$22,119 per month, Anticipated Hiring Range: $6,891-$19,167 per month. Final salary placement is commensurate with experience, internal equity, and budget considerations. This is a full-time, benefited, exempt, 12-month pay plan, at-will position in the Facilities Management Department. This position is an Administrator III in the California State University Management Personnel Plan (MPP). Under this plan, incumbents are subject to normal management reviews and serve at the pleasure of the University President. Additional information can be found at: http://www.calstate.edu/HRAdm/policies/mpp.shtml. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 15 paid holidays per year. Additional benefits information can be found at https://www.humboldt.edu/hr/employee-benefits.

Position Summary:

Reporting to the Vice President of Administration & Finance and in collaboration with colleagues across the campus, the incumbent is responsible for the administrative leadership, management and oversight for the University's Facilities Management department. The scope of responsibility and span of control includes University functions associated with planning, design, construction, maintenance and operation of university facilities and grounds and its supporting services as well as real estate management, energy management and fleet management. The incumbent also provides comprehensive leadership to ensure campus capital planning efforts and resulting projects support the University's strategic plan and academic purpose. The position leads all efforts associated with stewardship of campus physical resources and is instrumental in the development of policies and processes that inform planning, development and operation of the built environment.

Key Responsibilities:

Administrative Leadership & Oversight of the Housing and Campus Facilities Maintenance Unit within Facilities Management (35%)

• Provides administrative leadership and guidance required to ensure maintenance services are successfully delivered to the campus.

• Oversees management of the University's physical assets ensuring such are maintained in a manner compliant with adopted level of care standards and ensuring periodic maintenance plans are implemented.

• Provides administrative leadership and oversight associated with the development and maintenance of university systems associated with facility condition audits, deferred maintenance levels, and capital renewal needs.

• Authorizes all major service contracts related to maintenance of university facilities and all large-scale maintenance and repair projects including the prioritization of such.

• Oversees evaluation of Division services with respect to industry best practices and selected key performance indicators. Provides administrative leadership required to adjust services as necessary to best meet the needs and demands of the campus.

• Represents the University with regard to Division services with the California State University, state, local and other regulatory agencies having jurisdiction.

• Provides leadership, oversight and guidance on all issues associated with collective bargaining and contracting out.

• Provides administrative leadership, guidance and oversight in the development of energy efficiency programs, services and projects to steer the University toward successful accomplishment of climate action plan strategies.

Administrative Leadership & Oversight of the Housing and Campus Facilities Operations Unit within Facilities Management (35%)

• Provides administrative leadership and guidance required to ensure custodial, distribution and mail services are successfully delivered to the campus.

• Provides administrative leadership and guidance required to ensure such are delivered in a manner compliant with adopted level of care standards.

• Provides administrative leadership and guidance required for distribution, shipping, receiving and mail services to ensure such are delivered in a manner compliant with the adopted level of service standards for the campus.

• Authorizes all major service or vendor contracts related to the provision of custodial, distribution, shipping, receiving and mail services.

• Oversees evaluation of Division services with respect to industry best practices and selected key performance indicators. Provides administrative leadership required to adjust services as necessary to best meet the needs and demands of the campus.

• Represents the University with regard to Division services within the California State University, state, local and other agencies having jurisdiction.

• Provides administrative leadership, oversight and guidance as required to ensure ground management services are successfully delivered to the campus based on adopted level of care standards.

• Oversees management of all Facilities Management fiscal resources including those associated with Capital Projects. This includes working collaboratively with others to develop operational and project budgets and then overseeing management of such toward successful outcomes.

• Leads the development of and oversees implementation of the Facilities Management work plan including goals, outcomes and objectives as related to the University's strategic plan.

• Provides administrative leadership and guidance for the development and implementation of regulations, standards and procedures to guide Facilities Management business and service operations.

• Oversees evaluation of Facilities Management customer and business services functions with respect to industry best practices and selected key performance indicators. Provides administrative leadership required to adjust services as necessary to best meet the needs and demands of the campus.

• Provides administrative leadership, oversight and guidance as required to ensure Facilities Management-related enterprise systems (i.e., AIM, FacilitiesLink, etc.,) are managed properly to ensure the efficient delivery of services in an accountable and transparent manner.

• Provides administrative leadership and oversight in the management of the campus fleet including development of operating standards and procedures as required to manage resources efficiently and effectively while ensuring appropriate levels are maintained to serve the campus.

Administrative Leadership & Oversight of the Planning, Design, and Construction Unit within Facilities Management (25%)

• Oversee development and implementation of the Capital Outlay Plan (Minor & Major) and other physical campus planning activities required to support the University's strategic plan and academic mission.

• Provides administrative leadership and oversight for the planning and design process associated with construction projects including all functions required to deliver projects on schedule, within budget, and in accordance with regulatory and permit authority requirements.

• Oversees and provides administrative leadership related to the management of physical space data including tracking current use to ensure compliance with California State University standards and production of utilization reports to support recommendations associated with space addition, renovation, re-classification, re-assignment or re-use.

• Directly manages land acquisition and development efforts including functions required to successfully procure assets and properly record and document such. Oversees and provides administrative leadership for the management of University's land use records in coordination with the Chancellor's Office.

• Administers the University Physical Master Plan in accordance with California State University requirements. Oversees the successful submission of required minor master plan revisions and annual Physical Master Plan reports to the Chancellor's Office. Directly leads efforts associated with major updates to the Plan in collaborative manner with colleagues across the campus and within Facilities Management.

• Oversees and provides administrative leadership related to the successful implementation of the University's approved Capital Outlay Management Plan. Oversees submission of updates to the Chancellor's Office as required.

• Provides administrative oversight and leadership for maintenance of facility data, campus mapping systems, utility infrastructure maps, building floor plans, site plan maps, design guidelines and product standards. Ensures successful annual submission of reports and maps to the Chancellor's Office.

• Provides leadership and staff support for all efforts associated with university committees (i.e., University Space & Facilities Committee, etc.,).

• Represents the University with regard to capital projects and land acquisition with the California State University, state, local and other regulatory agencies having jurisdiction. Lobbies for and negotiates capital financing provided by the Chancellor's Office.

Other Duties as Assigned (5%)

Knowledge, Skills, and Abilities Associated with this Position Include:

• Demonstrated knowledge and experience in the administration and management of a comprehensive facilities organization including principles associated with planning, construction, space management, physical operations and maintenance, energy management and sustainability.

• Thorough knowledge of and ability to apply extensive expertise to a complex organization including its operating and administrative functions.  To include command of applicable policies, procedures, guidelines and regulatory requirements as well as key performance indicators and best practices in the field of institutional facilities management.

• Demonstrated commitment to embracing sustainable principles including leadership of efforts associated with operationalizing the economic, societal and environmental concepts of such into all aspects of services.

• Experience building and sustaining a high-performance service-oriented organization including the concepts of strategic planning and achievement of operational goals and objectives in support of such.

• Strong technical and systems expertise including the ability to manage the design, construction and operational processes including management of architects, engineers, consultants, vendors and contractors.  Demonstrated success utilizing technology to deliver dynamic and responsive construction and operational services in an efficient and collaborative manner.

• Strong leadership skills with demonstrated competencies in making complex decisions; successfully developing and implementing short and long-term objectives; aligning resources with strategy; and delegating effectively.

• Highly developed organizational management skills to develop and manage effective work processes, recognize and accommodate changing priorities, and make independent decisions and exercise sound judgment while successfully prioritizing and managing multiple tasks concurrently.

• Strong analytical skills and the ability to think systematically to determine appropriate programs, policies and procedures, planning benchmarking activity, and tracking organizational performance including successful budget performance and financial management.

• Demonstrated track record of hiring, managing and mentoring staff members with experience holding people accountable, managing change, and resolving conflicts while being a fair, firm and compassionate leader who confronts and makes difficult decisions while vigorously promoting equity and inclusion.

• Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.

• Demonstrated ability to effectively interpret, organize and present information, ideas and concepts in written or presentation format and use consultative, collaborative and facilitation skills to obtain decisions required to move forward toward implementation.

• Ability to collaboratively work with representatives within the campus and public/private entities and handle potentially sensitive situations appropriately.  To include demonstrated consultative skills in working with internal and external constituent group as well as the ability to establish and maintain effective working relationships within and outside the Department and Unit as well as serve as a liaison to the campus, the community and regulatory agencies.

• Ability to communicate effectively and work harmoniously with a wide variety of individuals and organizations directly and indirectly involved with projects and/or assignments.  Work involves contacts with a variety of individuals requiring active problem solving and effective interpersonal skills.

• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere while establishing effective working relationships within a diverse population and with those from various cultural backgrounds.

• Ability to recognize and accommodate changing priorities; meet short- and long-term deadlines/goals; and complete routine tasks despite intermittent interruptions.  This includes managing multiple tasks and working proactively to avoid crisis and backlog.

• Ability to observe safety requirements and safe work practices and methods as required including the use of personal protective equipment and fall protection gear.

Minimum Qualifications:

1. Bachelor's degree in planning, architecture, engineering, business management or related field.

2. Minimum of seven years of progressively responsible professional and administrative experience involving facilities development, planning, construction, space management, physical operations or maintenance programs.

Preferred Qualifications:

1. Possession of an advanced degree in a related field is desirable.

2. Demonstrated leadership and management skills in a higher education environment utilizing a customer-oriented and service-centered approach.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three supervisor references

Application Deadline: The deadline to submit application materials is 11:55 p.m. on November 8, 2026. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude, we are genuinely committed to developing trusting, reciprocal, and long-lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information.  Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.” In reference to the full disclosure letter, please refer to HR 2010-08.

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.  Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 3306

Publication Date: 10/09/2026