Jobs - Job Details - Institutional Compliance Manager

Institutional Compliance Manager

Apply now Job no: 538586
Work type: Management (MPP)
Location: Humboldt
Categories: MPP, Administrative, At-Will, Full Time, On-site (work in-person at business location)


Institutional Compliance Manager

Library
Job # 538586
First Review Date: Thursday, June 13, 2024

Open Until Filled

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job #538570) Management (MPP), Institutional Compliance Manager, Salary Range: $3,938 - $11,703, Anticipated Hiring Range: $5,200 – 5,800. This is a full-time, benefited 12-month pay plan permanent in the Library. This position is an Administrator I in the California State University Management Personnel Plan (MPP). Under this plan, incumbents are subject to normal management reviews and serve at the pleasure of the University President. Additional information can be found at: http://www.calstate.edu/HRAdm/policies/mpp.shtml. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits. Please note that this is an internal recruitment open only to active, stateside, Cal Poly Humboldt Employees.

 

Position Summary:

Reporting to the Library Dean, the Institutional Compliance Manager plays a central role in oversight and management to ensure the responsible and ethical conduct of research including animal and human subjects research across campus. They serve as the designated Research Integrity Officer (RIO) and supervise administrative staff who provide direct support to the Research Institutional Review Board (IRB) and the Institutional Animal Care and Use Committee (IACUC).

 

Key Responsibilities:

  • Oversees hiring, training, supervision, and evaluation of the Institutional Compliance Coordinator(s) positions.
  • Coordinates with Risk Management, Academic Affairs, and the Office of Research on emerging institutional compliance needs
  • Develops additional support programs/recommendations for implementation as needed or assigned.
  • Applies knowledge of federal and state regulations and/or policies pertaining to research involving animal and human subjects, alongside university policies and procedures, to provide administrative oversight for their department.
  • Ensures that administrative deadlines are met and protocols conform with federal and state laws and regulations, accreditation standards, regulations, policies, and procedures.
  • Serves as primary point of contact for inspections as mandated by federal law and answers administrative questions as they relate to the program(s).
  • Prepare, coordinate and schedule semi-annual site inspections as required.
  • Exercises ability to interpret complex regulations and guide, train, and be a resource to staff and others in their interpretation.
  • Create resource and training materials for general campus consumption as systems and processes are updated.
  • Promotes and maintains an atmosphere of excellent internal and external customer service within the Institutional Compliance team.
  • Assists in other areas of Institutional Compliance as needed. May be assigned special projects requiring specific expertise to support the continuous improvement of the efficiency and effectiveness.
  • Other Duties As Assigned

 

Knowledge, Skills, and Abilities Associated with this Position Include:

  • Demonstrated experience in effectively delegating and overseeing work results of administrative support staff; ability to organize and plan work assignment and projects.
  • Exceptional written and verbal skills, including demonstrated ability to make oral presentations to individuals or groups to enhance understanding of applicable policies or procedures
  • Excellent leadership and interpersonal skills.
  • Excellent decision making, problem solving, collaborative and analytical skills.
  • Ability to read complex documents, understand a wide variety of legal and administrative concepts, and analyze/apply processes that comply to federal and state regulations. 
  • Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
  • Ability to learn, interpret, and apply a wide variety of policies and procedures.
  • Proven ability to work in a polite and professional manner under pressure, including ability to manage the needs of multiple stakeholders and multiple teams to accomplish short- and long-term goals.
  • Attention to detail and accuracy
  • Excellent written and verbal communication skills with the ability to exercise tact, diplomacy, discretion, professionalism, and judgment in decision making and higher-level communications.
  • Sound reasoning, analytical, conflict resolution, and problem-solving skills.
  • Strong skills in analyzing policy issues, internal controls, and related federal and state laws and regulations to form solid recommendations for campus implementation.
  • Excellent planning and organizational skills along with the ability to manage multiple high priority tasks simultaneously, set priorities that accurately reflect the importance of job responsibilities under changing business conditions, and consistently meet mandatory deadlines while ensuring high standards of service
  • Demonstrated ability to foster, establish and maintain positive and effective working relationships with diverse constituencies
  • Commitment to promote and support diversity and inclusion in the workplace.

 

Minimum Qualifications:

This classification requires comprehensive knowledge and skills in the applicable administrative and program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent administrative work experience and/or training.

 

Preferred Qualifications:

  • Bachelor and/or Master’s degree in a field relevant to research compliance or public administration.
  • Prior experience in Higher Education and/or Public Administration
  • Proficiency using InfoReady and/or Trello.
  • Demonstrated ability to make oral presentations to individuals or groups to enhance understanding of applicable policies or procedures.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

  • Letter of Interest
  • Resume or Curriculum Vitae
  • Contact information for at least three professional references

Application Deadline: The deadline to submit application materials before first review is 11:55 p.m. on Monday, June 10, 2024.

 

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

 

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information.  Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

 

Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.

Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status.  Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 3318
Publication Date: 5/16/2024

Advertised: Pacific Daylight Time
Applications close:

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Please note, there are known accessibility barriers in the use of this product. While many issues have been corrected, improvement work continues.
For assistance with faculty positions, please contact the APS team at (707) 826-5086 or email us at aps@humboldt.edu
For assistance with staff positions, please contact the HR team at (707) 826-3626 or email us at hr@humboldt.edu

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2022 Annual Security Report

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the 2022 Annual Security Report (ASR) is now available for viewing at https://clery.humboldt.edu/sites/default/files/cal_poly_humboldt_2022_annual_security_report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for Cal Poly Humboldt for 2019, 2020, and 2021. A paper copy of the ASR is available upon request by contacting the Title IX & DHR Prevention Office located at:


212 Siemens Hall
1 Harpst Street
Arcata, CA, 95521
(707) 826-5177
titleix@humboldt.edu

For more information about Clery Compliance, please visit: https://clery.humboldt.edu.

2021 Annual Fire Safety Report

Pursuant to the Higher Education Opportunity Act, the 2021 Annual Fire Safety Report (AFSR) is now available for viewing at https://housing.humboldt.edu/sites/default/files/annual_fire_safety_report_for_housing_2021.pdf. The purpose of this report is to disclose statistics for fires that occurred within Cal Poly Humboldt's housing facilities for 2018, 2019, and 2020, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Housing & Residence Life Department located at:

355 Granite Ave
Arcata, CA 95521
(707) 826-3451
housing@humboldt.edu