About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Staff, Part Time, Non-Benefitted position through 6/30/2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). 

Salary: $22.00-$23.00 per hour

Location: Palm Desert Campus.

Work Schedule

19 hours per week. Typically, 9:00AM to 3:00PM Tuesday, Wednesday, and Thursday. Some nights and weekend work may be required.

First Review Deadline

This position will remain open until filled. 

Typical Activities

Under minimal supervision of the Hospitality Management Program Manager, the Administrative Coordinator will work independently to:

Administrative Functions:

• Distributes mail, prepares department announcements, answers telephones, answers faculty and student questions, reviews forms before submitting to the director for signatures, types forms, letters, memorandums, and other administrative duties as assigned.
• Interacts with faculty, staff, and community members to build campus relationships, expedite work projects, and serves as a contact and/or resource to outside parties, such as vendors, Administrative Support Coordinator governmental agencies, and/or administrative offices.
• Maintains and manages department inventory of office supplies, marketing materials and event supplies
• Enters travel requests and expense reports on the CSUSB Concur Travel System for domestic and international director and group travel advances, ensuring that required documentation is received in a timely manner.
  • Alternating Fall/Spring Trade Show in Chicago, Las Vegas or New York
  • Spring annual study abroad trip to Italy
• Maintains Hospitality Advisory Board membership, prepares Advisory board agenda, meeting minutes and announcements
• Initiates work orders and requests for departmental or building areas in need of repair such as change of locks and heating and air conditioning in order to maintain a proper work environment.
• Uses software and online programs, including Zoom, OneDrive, Google Drive, Canva, Microsoft Office Suite programs, including: Teams, Office, PowerPoint and Excel; Adobe Suite programs, including: InDesign, Photoshop, and Acrobat.

• Uses PeopleSoft Financial program (CFS) to reconcile internal budget to ensure department stays within allocated budget.
• Processes financial forms such as funds transfer, invoice requests, direct expenditures, purchase requisitions, special consultant, and independent contractor paperwork to ensure payment to appropriate deficit accounts, persons or vendors for items purchased. Initiates purchase order requisitions, direct expenditures and special-order forms and procurement for items such as equipment, supplies, software, services, membership, and subscriptions to maintain ongoing operations.
• Reports monthly reconciliation of department procurement card to Procurement Services and follow the rules and regulations that govern their proper and appropriate use.

• Plans and executes department events, including but not limited to: annual Fundraising Gala, monthly guest speakers and off-campus workshops/career development opportunities with hospitality industry organizations.
• Reserves rooms using the campus Event Management System (EMS).
• Arranges parking passes, provides maps and event information to guests, vendors and visitors.
• Prepares event budget projections, monitors budget spending, processes reimbursements, and reconciles invoices, requisitions, and procurement card statements.
• Creates promotional/marketing materials for monthly guest speaker events

• Provides support to the program director in the retention, marketing and recruitment before and after the application season. Additionally, to promote the minor in hospitality management to existing students at both campuses.
• Manages social media page, Coyote Connection and provides marketing materials to appropriate departments for distribution.
  • Create a social media campaign to align with current hospitality department functions, events and announcements.
  • Regularly post and maintain Coyote Connections page.
• Provides additional support to Hospitality/Business Club Chair.
• *Oversee/manage hospitality department website.
• On-campus tabling events at San Bernardino and Palm Desert Campuses.
• Coordinating on-campus High School and community college recruitment events.

• Provide lead work direction and training to Student Assistant Employees.
• Oversee the student assistant hiring process in the department.
• Collect monthly student assistant payroll reports and submit to the Dean’s Office.
• Prepare Student Assistant hire and termination paperwork.

Local travel with the ability to meet directly at an off-campus site.

Minimum Qualifications

• Education:
  • Some college.
• Experience:
  • Two years management experience minimum.
  • Office administration experience.
• Other:
  • Familiarity with purchase orders, contracts, and CSUSB processes with regard to procurement.

Preferred Qualifications

• Understanding of the overall process of coordinating and organizing of fundraisers that include budgeting.

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce.  If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability.  You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.
 

EEO AA Policy Statement 

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.